MINISTRY OF HUMAN RESOURCE : 'Guidelines on Implementation of the Train & Place and Guidelines on claim under the Train & Place Scheme

Enclosed below the extraction from the Ministry of Human Resource guidelines: (1) Guidelines on Implementation of the train & Place and (2) Guidelines on claim under the Train & Place Scheme( para 3 pertaining to the trainee) .


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GUIDELINES ON IMPLEMENTATION OF

THE TRAIN AND PLACE SCHEME


1. Objective
The objective of these guidelines is to explain the procedures for the implementation of the Train and Place Scheme (TPS) for retrenched workers and unemployed graduates seeking employment.

2. Target Group
2.1 Malaysian who have graduated with a diploma, degree or equivalent qualifications and have remained unemployed.
2.2 Malaysian workers who have been retrenched by the employers from all economic sectors including those who have been retrenched under voluntary separation scheme (VSS) and any person unemployed seeking jobs.

3. Training Providers Requirements Under The Train and Place Scheme
3.1 Training providers who are eligible to participate under the scheme must be approved by Ministry Of Human Resources (MOHR). They must register with PSMB and pay an administration fee of RM500.00 for each centre and appointed branches.
3.2 Training providers must attend briefings to be conducted by PSMB.

4. Procedure to Submit Trainees Information Form
4.1 Training providers are required to key-in information of the trainees from the Trainee Information Form (KSM/TPS/1/09) as per Appendix A, for trainees who have registered in JobsMalaysia and endorsed for placement by JTK. The information should be key-in through the PSMB’s online system at www.hrdf.com.my. Training providers must ensure that all particulars of the trainees are accurate especially name, IC number and bank accounts number. Trainees Summary Report is to be submitted to PSMB after information on trainees have been keyed into the system.

4.2 Trainees Information Form (KSM/TPS/1/09) and Trainees Summary Report must be submitted to PSMB by training providers at least one day before commencement of training and attached with the following supporting documents:
(i) A copy of new identity card;
(ii) A copy of an active Public Bank’s account book showing the name of the trainee, account number and latest transaction;
(iii) Training Session Plan;
(iv) For retrenched workers, a copy of marriage certificate for married trainees and copies of birth certificates for every child (if applicable).

4.3 If festives celeberations e.g. Hari Raya Aidil Fitri dan Adha, Hari Natal, Deepavali, Tahun Baru Cina or other public holidays falls during the training session, training providers can include additional holidays, if applicable, in the training session plan. Additional holidays declared by training providers must be replaced with an equivalent number of training days.

4.4 Training providers are required to submit application forms for a particular class only once according by class and not by individuals. Thus, 25 Trainees Information Forms must be submitted for a class of 25 trainees. If the number of trainees is less than 25, additional applications will not be considered.

4.5 Training providers are required to submit Trainees Registration Form (KSM/TPS/3/09) as per Appendix C to PSMB within one week from the day trainees report for training. This is to assist PSMB in the payment of trainees’ monthly allowances. Failure to submit this form will result delay in the payment of monthly allowances. Training providers are also required to submit information for trainees who have been approved but failed to report or withdraw from training by completing the Trainees Withdrawal/Quit Form (KSM/TPS/4/09) as per Appendix D.

4.6 Training providers are required to inform PSMB not later than 3 days from the date when trainee quits the programme by using the same form. If a trainee is absent from training for more than 3 days without valid reasons, he or she is also deem to have quit the programme.

4.7 Training providers are required to monitor closely trainees’ attendance and ensure that training is conducted as per training schedule.

4.8 Application for subsequent classes has to be submitted to PSMB after JTK has confirmed the job offers for previous class. The application, however, will only be processed subject to availability of funds and training providers have fulfilled all the terms and conditions for the previous class.

4.9 Training providers are required to keep all records relating to the Training and Place Scheme for the purpose of inspections and allow PSMB’s officers to inspect the records, if necessary.

4.10 From time to time, PSMB reserves the right to change or amend the terms and conditions of these guidelines to ensure the smooth implementation of the Train and Place Scheme.


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GUIDELINES ON CLAIMS

UNDER THE

TRAIN AND PLACE SCHEME



Paragraph 3.0 Trainees’ Monthly Allowance

3.1 Trainees’ monthly allowances will be paid directly to trainees’ accounts.

3.2 Payment for monthly allowances will be made through Public Bank saving accounts. Trainees are required to open a saving account at any nearest Pubic Bank branch before commencement of training. Trainees can open conventional saving accounts with only RM10.00 by presenting a complete of Trainees’ Information Form
KSM/TPS/1/09.

3.3 Monthly allowances of RM500.00 will be paid to each graduate trainee. Since the attendance is compulsory, RM19 will be deducted for each day trainee is absent from training (based on 26 days per month). Exception will be given to trainees with medical certificates issued by medical practitioners, except for maternity leave.

3.4 Monthly allowances for retrenched workers are between RM500.00 – RM800.00 subjected to number of trainees’ dependants. Rates of the allowances are shown in Table 1 below:



Table 1: Rate of Monthly Allowance
Category - Allowance (RM)
1. Single - 500.00
2. Married - 600.00 (Additional allowance of RM50.00 will be given for each dependant)
3. Divorcee / Widower - 500.00 (Additional allowance of RM50.00 will be given for each dependant)


3.5 Monthly allowances for retrenched workers will be subjected to a maximum of RM 800.

3.6 Failure of trainees to attend training will involve the deduction of monthly allowances based on Table 2 below. Exception will be
given to trainees with medical certificates issued by medical practitioners, except for maternity leave.

Table 2: Rate of Deduction on Monthly and Additional Allowances.

Monthly & Additional Allowances (RM)

Deduction Per Day (RM)
500.00 = 19.00
550.00 = 21.00
600.00 = 23.00
650.00 = 25.00
700.00 = 27.00
750.00 = 29.00

800.00 = 31.00


3.7 TPS providers are required to fax Trainees’ Attendance Form KSM/TPS/T1/09 as per Appendix E to PSMB on the last day of the month. (Fax No. 03-2087 6365)

3.8 Payment of trainees’ monthly allowances will be made within 7 days after complete Trainees’ Attendance Form has been received by PSMB.

3.9 TPS providers are obliged to keep all records related to training for inspection purposes and to allow the inspectoriate officers to verify all records, if necessary.

3.10 PSMB may from time to time change or amend the guidelines. TPS providers will be notified for any changes made to strengthen the implementation of the scheme.